Medical Records Specialist | Gainesville | #40366 | 10.19

Location: Gainesville, FL 
Schedule: Full Time
Rate of Pay: $13.50/Hr.


 Position Summary:

The Health Information Specialist coordinates and maintains all patient records within the center, in accordance with state and federal regulations. This position is responsible for processing and fulfilling requests for copies of medical records in a timely and efficient manner while ensuring accuracy and providing our customers with the highest quality product and customer service. The Health Information Specialist performs quality checks on the electronic medical record (EMR) and must at all times safeguard and protect the patient's right to privacy by ensuring that only authorized individuals have access to the patient's medical information.

This role requires a high level of analytical, computer, and communication skills. Work is performed under the supervision of the Director of Health Information Management.


Minimum Qualifications:

  • High school diploma or equivalent
  • Associate's degree in Health Information Technology (HIT or HIM) preferred
  • One (1) year of medical record and ROI experience
  • Registered Health Information Technician (RHIT) certification


Essential Duties/Responsibilities:

  • Provide accurate and complete responses to requests for medical records and related information.
  • Perform ongoing quality reviews of scanned records by reviewing documents for accuracy, legibility, and appropriate identification
  • Identify trends in scanning errors and report trends to management
  • Enter, scan, retrieve, sort, assemble and/or attach health/medical documents to the patient's electronic medical record, according to company procedures and guidelines
  • Organize and manage the retrieval and destruction of records stored off-site
  • Serve as a mentor and resource to less experienced staff and assists with staff training.
  • Provide customer service related duties.
  • Additional duties include those requested by the Director of Health Information Management


Knowledge, Skills, Abilities:

Specific competencies required are identified on a department/program specific basis and identified in each employee's Competency Checklist.  The following are general and apply to all positions with this title.

  • In-depth knowledge of HIPAA, state and federal laws governing substance abuse and mental health records
  • Strong knowledge of medical records procedures and compliance
  • Working knowledge of computer systems and programs (expertise in MS Word, Excel and Adobe products)
  • Must have strong communication skills, both written and oral, with the ability to relate effectively to the public and health care professionals
  • Ability to work independently with good judgment within the area of responsibility
  • Excellent organization skills with an ability to multi-task and use multiple software programs
  • Ability to think clearly and quickly
  • Ability to operate office machines, including fax, telephone and computer

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demand:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions


Meridian is an Equal Employment Opportunity Employer.  We are fully committed to attracting, retaining, developing and promoting the most qualified employees.  All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, status as a parent, national origin, age, marital status, disability (physical or mental), family medical history or genetic information, political affiliation, military service or because they are a protected veteran or other non-merit based factors.