Housing Executive Assistant | Gainesville | 39958 | 7.20

Location: Gainesville, FL
Rate of Pay: $17.00/hr


Position Summary:

Manages the office of the Housing Program while also assisting in a variety of administrative matters.  Duties include providing administrative, secretarial and other support functions as well as managing correspondence and activities among the Housing team, Housing Vice President, clients and other community stakeholders.  Work requires a thorough understanding of Center policies, procedures, programs and services. The employee in this position must be able to work and make important decisions independently while maintaining appropriate discretion at all times.


Minimum Qualifications:

A Bachelor's (BS) degree and two years administrative, secretarial or clerical experience, preferably dealing with the public or in a clinic setting

OR

An Associate of Arts (AA) degree and four years of progressively responsible secretarial and clerical experience, preferably dealing with the public or in a clinic setting

Experience in a property management office is a plus.


Essential Duties/Responsibilities:

1.  Manage and coordinate supervisor's calendar and independently schedule appointments.

2.  Provide administrative, secretarial and other support functions as well as managing correspondence and activities among the Housing Team and other community leaders and stakeholders.

3.  Collect and prepare for deposit rental and other lease related payments.

4.  Assist internal and external customers/clients with inquiries and questions; refer to most appropriate department and/or staff member for assistance resolution.

3.  Provide necessary receptionist and/or secretarial duties for Department, including transcription, correspondence composition, typing, filing, photocopy, mail distribution, and other related/needed duties in an efficient and effective manner.

4.  Serve as custodian of corporate documents and records and oversee document preparation, storage and retrieval for Department.

5.  Create, maintain, and update database and spreadsheet files and/or information used to track information in your Department

6.  Coordinate, maintain and update Centerwide Policy Manual, Procedure Manuals, as well as Program-specific policies and procedures in Department, assisting supervisor with employee notification and training, when necessary.

7.  Monitor designated areas of the Department's budget and service, which may include projections and production, expenditures and revenues; Bring any concerns to attention of supervisor.  May also manage petty cash account.

8.  Coordinate internal and external public relations, employee, and community activities/ events for the department.

9.  Coordinate internal and external trainings for the department.

10.  Assists staff as they network with other housing providers to ensure that the housing needs of homeless or at risk individuals are adequately addressed

11.  Serve as trouble-shooter, consultant and trainer to resolve problems and assist support staff in programs throughout the Center as requested by supervisor.

12.  Must be able to multitask while working in a fast-paced, dynamic environment. 

13.  Must have a strong attention to detail. 

14.  Must have strong time management skills. 

15.  Must be able to work independently and confident in making independent decisions when necessary.

16.  Perform other duties as required to meet program and departmental goals and objectives.

17.  Maintain awareness and use of appropriate discretion at all times.



Knowledge, Skills, Abilities:

Specific competencies required are identified on a department/program specific basis and identified in each employee's Competency Checklist. 


Meridian is an Equal Employment Opportunity Employer.  We are fully committed to attracting, retaining, developing and promoting the most qualified employees.  All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, status as a parent, national origin, age, marital status, disability (physical or mental), family medical history or genetic information, political affiliation, military service or because they are a protected veteran or other non-merit based factors.